Avoiding a BIM Content Multiverse: Keep Your BIM Content from Turning into Chaos  

With multiple team members working on multiple pieces of your BIM content, things can start to feel a little out of control. You can have the same piece of content floating around as different pieces of content, almost like it exists in a Marvel multiverse. There’s no trackable history of content and revisions made, poor or unapproved content is uploaded into libraries, and team members are wasting time uploading content that’s already there. All of this can waste time and money.  

In this article, we offer some suggestions on how to reduce the Revit chaos. 

Make it Easy for Team Members to Find Content  

If it is difficult for your team members to find a piece of content, then they may assume it’s not in the library and will upload a new version. Not only does that waste time, but it also leads to multiple pieces of the same content floating around in your library. Team members are then confused as to which version is the accurate version.  

You can minimize this by simplifying your folder and subfolder structure. However, that still leads to a lot of hunting on the part of your team. An even better option is to use a BIM content management system, ideally, one that allows you to search and filter content by criteria such as type name, parameter value, tags, library, etc.  

Track Revisions to BIM Content   

A clear revision history of your BIM content can save your team the hassle of going back and forth to determine whether they have the latest update and why certain revisions were made to that piece of content. A revision history is also useful for BIM managers because they can clearly see what updates have occurred in the past (and why) and determine what still needs to be updated.  

Simply put: a revision history for your BIM content gets your entire team on the same page.  

Control Who Can Modify Libraries  

You can also create content clutter if everyone can modify, add, and remove content from your libraries.   

To help keep your BIM content manageable, we recommend that you appoint specific library admins. These admins have control over modifications made to your content and libraries. Although standard users may suggest what to add, revise, or remove, the decision to do so is ultimately up to the admins. This helps keep your libraries from spinning out of control.  

Create a Streamlined Process for Approving Content  

When there isn’t a solid process in place for approving BIM, then poor, unapproved content gets loaded into libraries. On the other hand, having a clear system for approving and vetting uploaded content can save your team members a lot of confusion.   

Those uploading content should be able to easily add files and provide notes to the team so that all understand what changes have been made and why.  

Make It Easy for Team Members to Submit Content Requests  

Another way to cause content chaos is by lacking a clear system for submitting content requests. Team members and BIM managers waste time and resources going back and forth to collect information on the requested content.  

To simplify this process, implement a system in which team members can easily request content and even include additional information, such as design details and notes for BIM managers. This helps to clearly indicate to team members if a request is approved, denied, or being worked on.  

Protect Your Content  

You can also lose control of your content if it isn’t protected. For example, if you’ve purchased a particular Revit family, you don’t want to distribute that to another firm for uses outside of your project because that may violate the terms of your purchase.   

To protect your data, ensure that you store content in a system that guarantees the security of your data. You also want to use a system that shares easily with other firms, while still giving you control over user permissions. Save Time Finding BIM Content Using These Saved Search Ideas – UNIFI (unifilabs.com)


It probably feels a little daunting trying to hold all your BIM content together and keep it under control (my mind instantly goes to the image of Spiderman holding together a train using only his webs):  

Image Credit: Sony Pictures

But it doesn’t have to be that hard. UNIFI software makes it easy for users to find content, track revisions, manage users, upload content, submit and approve content requests, protect content, and more. 

Many of these tasks can be done in a matter of minutes (or even seconds).   

Are you ready to save your BIM content multiverse? Click here to get started.  

Share on twitter
Share on linkedin

UNIFI’s Top Of Content 2022 


For a year that saw the world adjusting to the new normal and the aftermath of COVID-19, it is safe to say that many of us spent a lot of time on the internet. The AECO industry was kept up to date with the latest BIM and UNIFI news, industry facts, and giving insight on what goes behind the scenes at UNIFI thanks to the marketing team. With this constant production of marketing content such as webinars, blogs, infographics, and one-pagers, it’s safe to say the AECO Industry was always kept in the loop. 

To look back at all the content made in 2022 and celebrate the beginning of 2023, we have created a list of our top content in 2022. Listed below, you can see the top ten content UNIFI has created in 2022. 

1. BIM Bible – UNIFI’s BIM Bible e-book defines all of the BIM terms for your organization. 

2. Revit 2023 Webinar – This particular webinar showcased the new features of Revit 2023 and how to use them. 

3. Back To Basic’s Webinar – This webinar reviewed BIM acronyms, jargon, and terminology while discussing real-life examples. 

4. UNIFI Admin Certification – Put your UNIFI knowledge to the next level and take our admin certification test. 

5. Market Research Results Infographic -Read all about UNIFI’s annual market research survey results with their infographic. 

6. Ryan Case Study – See how Ryan has implemented UNIFI within their organization. 

7. Content Audit One Pager – Learn about UNIFI’s content audit and how your organization can obtain one for free! 

8. Onboarding One Pager – Are you thinking of joining the UNIFI platform trend? See how their onboarding has a 9.8/10 rating. 

9. Revit Buttons Guide – UNIFI has created a thesaurus of all the current Revit buttons for newbies in the industry or if you would like a refresher. 

10. ROI Calculator – To help show you the potential of UNIFI’s ROI, UNIFI has created an ROI calculator for you to determine what your firm’s ROI could be. 

Interested in obtaining this top-tier content that UNIFI has created? To make it easier, UNIFI has created an infographic with links to each piece of content. To obtain it, all you need to do is fill out the form, and you will receive it instantly. 

Share on twitter
Share on linkedin

Webinar Recap: The 3 Key Ingredients of A Productive BIM Strategy 

UNIFI Labs, Ideate Software, and Eagle Point Software are best tools to leverage if you are in the AECO industry, So, it was a no-brainer to collaborate and create a joint webinar to display all their top-tier knowledge about BIM. More specifically, on how to create a productive BIM strategy.  

“The 3 Key Ingredients of a Productive BIM Strategy” webinar was hosted on October 19th at 11 am PT. It was a must-see for anyone in the AECO industry responsible for developing, updating, or contributing to BIM strategies. Each organization had its take on productive BIM strategies and how their software helps with efficiency and organization. The attendees gained this knowledge listed below from each organization.  

Ideate Software: Richard Taylor of Ideate Software went over a short demo of how to use their Revit add-ins to increase productivity and improve model quality by automating time-consuming and error-prone manual tasks. On the main display was their newly enhanced Automation health-check tool.  

UNIFI: UNIFI’s BIM expert, Karen Pierce, discussed how to use their leading BIM content management and analytics platform to save time by organizing, accessing, and managing BIM and digital building content—keeping the crowd highly entertained with multiple short demos of how to use UNIFI and the platforms top features.  

Eagle Point Software: Steve Biver from Eagle Point Software talked about increasing user buy-in of new software and the effective use of existing software, and most importantly, learning new things across one’s organization and an organization’s learning strategy. Specifically, the Pinnacle Series is a leader in eLearning, knowledge capture, and sharing.  

The webinar was just as successful as everyone expected. Not only UNIFI but Ideate Software and Eagle Point Software can say with pride that they strive to provide value to help the industry they come from gain efficiency. If you missed out, you could access the recording of “The 3 Key Ingredients of a Productive BIM Strategy” by filling out the form below. 


Share on twitter
Share on linkedin

Try Our Admin Certification

Suppose you are using UNIFI daily as an Admin and want to show your current or future employers that you are an expert at it. If that’s the case, you’ll want to check out UNIFI’s newest Admin Certification (link). Getting UNIFI-certified shows your current or potential employers that you are an expert Admin when it comes to using UNIFI’s content management platform. 

In the fast-paced, heavily software-based BIM Industry, certificates can sometimes be better than a bachelor’s degree because they are more specialized and focused on a certain software or skill set. When you obtain a certificate like UNIFI’s, you can demonstrate that you are a trained professional in UNIFI’s content management platform.  

Here are some possible benefits to getting certified as a UNIFI Admin: 

Higher Pay – Many employers will give higher pay to candidates who have obtained specific certificates like UNIFI’s. This pay increase is because these job candidates won’t require as much on-the-job training as those without certification.  

Advancement Opportunities – If you love your job and want to advance in your career, then deepening your understanding of the newest technologies, like the industry-leading BIM content management platform, can be why you get a promotion.  

Competitive Advantage   

Stand out among competitors with a certification that demonstrates a more effective method for managing BIM content. 

Boosting Your Firm’s Efficiency   

UNIFI’s certification will equip you to control implementation, train your users properly, and provide additional transparency in understanding the level of adoption among your users. 


Ready to get UNIFI-certified? The process of getting certified is easy. Simply sign up and take our Admin Certification. You’ll learn effective strategies for content management and user management. You’ll then take a test with 20 multiple-choice questions that you have 30 minutes to complete. Once you pass with a score of 70% or higher, you are a certified UNIFI Admin.  

You can get UNIFI-certified today by clicking on this link: UNIFI Admin Certification – UNIFI (unifilabs.com)

Share on twitter
Share on linkedin

A Better Way to Share Your BIM Content with Other Firms

Sharing is complicated. Ask my 4-year-old. Sharing BIM content can seem even more complicated.  

When working with other firms, the amount of control and access you want them to have over your BIM content can vary significantly.  

For some, you might feel comfortable passing over the reins.  

For others, you may want greater control over what others can add, update, or even delete. 

In this article, we show you how UNIFI makes it easy to share with other firms while still feeling in control of your content.  

Adding Users to Your UNIFI Account 

One way to share UNIFI content with other firms is by adding their users to your list of users. You would then be able to grant or limit their access by adjusting their permissions in UNIFI.   

This gives users access to UNIFI’s many features such as content requests, library permissions, and the pending/approval process for uploaded content. 

With this option, content must be approved before it can be added, thus giving you greater control over what gets added to your libraries. 

Sharing a UNIFI Library with Another UNIFI Customer 

If the firm that you are working with is also a UNIFI customer, then you could share your UNIFI library with them 

The companies that you share with also become Admins of the library you share. This means that they can further manage who has access on their side as well as manage content requests and uploads.  

Image Credit: Sony Pictures

You may also use the “Protect Library” feature to make this library only editable by each of your Company Admins. 

This can be a great option when acquiring another firm and its content because you can see the library as separate in the shared libraries section and still manage content from both sides. 

Share Content Using Private Channels 

If the firm that you are working with is a UNIFI customer, but you do not feel comfortable with sharing a library with them, then you could also create a private channel that includes your content. 

Private channels give users access to your content as only a consumer of the content, with no ability to make changes to your library. 

This might be ideal if your firm is going to control and administer all the content. For example, this can be useful for owners who work with the same content across multiple projects with multiple architects.

Sharing Content Using Public Channels

You could also share your content by creating a public channel. Content in this channel is accessible to all UNIFI users who subscribe to it. Many of our partners utilize this feature to allow them to share manufacturers’ content.

Just like it is with users of private channels, users of public channels can only be consumers of the content and cannot make changes to your library.


At UNIFI, we get that your sharing needs may vary based on the project, firm you are working with, and more. UNIFI can spare you the headaches and make it easy for you to control who has access to what.

Ready to start sharing better with others? Click here to get started and book your live demo today. 

Share on twitter
Share on linkedin