A new way your content workflows with design partners!

A new way your content workflows with design partners!

Recently, we announced a brand new way to think about how you collaborate with outside design partners on content – Library Sharing.  Library Sharing is now officially supported for all UNIFI customers!  It’s been thrilling to see how UNIFI continues to add value to bridge information gaps and foster collaboration across the building lifecycle – first through improving how content is consumed, and now offering new ways that it can be distributed.  

Here are a few ways UNIFI’s Library Sharing is already being utilized:

Joint Venture Workflows – UNIFI has two customers engaged in a multi-billion dollar joint venture that requires a significant amount of collaboration including the sharing of BIM Execution Documents, standards and templates. Sharing content is a natural evolution in that process and UNIFI’s Library Sharing enables this to seamlessly occur.  Staff from both companies particularly enjoy being able to request content for libraries, regardless of who owns the library.

Owner ↔ Consultant – One of UNIFI’s customers is a real estate management firm that literally builds cities.  UNIFI is effectively allowing this firm to create content once, store it in the cloud and provide a single source of objects to any of their preferred design consultants.  This single source of information provides essential consistency to their entire building ecosystem, which is particularly helpful as the firm is constantly rotating through different consultants.  UNIFI is also a win for each consultant because it removes the burden of creating content.

AEC Firm ↔ UNIFI Create Services – Many design firms are increasingly turning to UNIFI to create their BIM content.  This allows firms to specialize in their core competencies – designing buildings – while efficiently meeting the cyclical demand of content creation.  A firm shares its libraries with the UNIFI Create Team, a group of seasoned experts in content creation.  Requests from the firm are easily sent through the Content Request form, providing a complete spec of the content and the content is then completed by the UNIFI team within a day or two and returned to the firm’s libraries.

“UNIFI is the bridge, allowing all of our staff, offices, consultants and clients access to critical content.”   Guy Messick – Interior Architects

These are just a few stories of how customers are currently using Library Sharing.  How will you use Library Sharing?  We’d love to hear your story!

Here’s how it works:

A company administrator can initiate sharing of a library by navigating to app.discoverunifi.com and logging in with their UNIFI credentials.   The user then should navigate to ‘Libraries’.

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(Note, other areas of the portal are still in beta and may not be entirely functional.)

Then click on the link of the library to open up its page:

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The library can then be shared by clicking on the ‘Share’ link:

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The pop up dialog will step you through the process. You will be prompted to select the permissions level (currently, only collaborative is available), designate a recipient email address, enter a custom message and agree to the term of service.

Following this, the recipient will receive an invitation email.  If the recipient is a company admin of another company, they will be able to follow the included link, sign into the portal and accept the invitation. Note, once an invitation has been sent, any company administrator for that company may log in to the portal and accept the invitation, regardless if the invitation was sent to them.  If an invitation is sent to a non UNIFI customer, they will be given the option to try UNIFI.

Once an invitation is accepted, administrators for the company that initiated the sharing will see the shared relationship under ‘Shared History’ and any pending invitations that have been sent will appear under ‘Pending Outgoing Invites’.  Pending invitations and current sharing relationships can be canceled and revoked here on the ‘Sharing’ tab.

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And that is it!  Libraries that are shared with you in UNIFI will appear like this:

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Libraries that are shared with another company appear normal.

Here are some considerations:

  • Library Sharing is part of the core product, there is no additional cost to use it.
  • Only company administrators may set up a shared library with another company.
  • Libraries can be shared with entire companies, not single individuals.  However, that company may choose to allow access with only select individuals.
  • When shared with another company, that company must also be a UNIFI customer to access the library.
  • When that company receives and accepts the sharing invite, the library is available to them in the same way that their own libraries are. Users and groups can be granted access to the shared library and saved searches can be created that reference that library.  In short, the consumption of content in a shared library works identically to ‘owned’ libraries.
  • Content in a shared library (whether you belong to the company that owns the library or subscribing company) can be tagged, rated and favorited like any other content.
  • The owner of a library may share it with an unlimited number of other companies.
  • If another company has shared a library with your company, you are not able to share the library with others.
  • If another company has shared a library with your company, content within that library cannot be added across to your own libraries… but only to other libraries that the same company may have already shared with your company and that you have administrator access to.

If you have any questions about Library Sharing, please contact us.  And, stay tuned for more exciting features from UNIFI.

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V2.0.3 Release Notes

V2.0.3 Release Notes

We are pleased to announce that our 2.0.3 release is live!  This morning, 2.0.3 was pushed to production in a quick, 15 minutes process that required no downtime for our users.  We are excited to see another monthly release that makes several improvements to our platform and bug fixes. Check out what’s new below:

Collaborative Library Sharing

This release includes the exciting capability, previously only available in beta, to share libraries between companies! UNIFI is the only content solution to enable collaborative workflows for not just individual companies, but between those companies and their consultants.  Libraries may be shared through our web portal here. Look for a news posting soon with additional information.

Enhancements / Features:

  • [UD-642, UD-640, UD-615, UD-542] The Manage Users page improvements are: (See image)
    • The page loads much faster, particularly when working with many users.
    • A new search filter is available, allowing quick filtering down to specific users.  The filter works across all visible fields.
    • Improved look and feel
  • [UD-512, UD-496] The Notifications page improvements are:
    • The page loads much faster, particularly when many requests and uploads exist.
    • The default column filters are only applied at log in and when clicking refresh. Changes to the filters are maintained when browsing away and returning to the page.
  • [UD-718] The User Menu has been improved to include more profile and library permissions information. (See image)
  • [UD-633] UNIFI branding changes.  Several subtle changes to the log in page, logo and the general color theme have been made. (See image)
  • [UD-590] The User Management page now displays a default selected time period and the magnitude is indicated by hovering the cursor over the graph.
  • [UD-588] Applied tags are now displayed in sequential order.  Thank you A Manning for the suggestion.

Bugs:

  • [UD-706] Removing tags from elements shown in search results will now display UI feedback.
  • [UD-74] Navigating away from browse results and returning again will maintain the displayed position of results.
  • [UD-704] Libraries selected during a search are now preselected when creating a new Saved Search.
  • [UD-671] In some cases, the review page for batch uploads wasn’t correctly showing the libraries selected during upload.
  • [UD-648] In some cases, library administrators were able to ‘complete’ requests of other libraries they were not administrators of.
  • [UD-645] When browsing, empty categories will no longer appear.  This was happening when the connected Revit version filtered out elements available only in later Revit versions.
  • [UD-626] In some rare cases, UNIFI was unresponsive after periods of inactivity greater than 30 minutes.
  • [UD-613] On the Notifications Page, Approve / Reject buttons did not appear in some cases for individually selected uploads.
  • [UD-587] Duplicate group names were allowed when renaming existing groups.
  • [UD-510] New files in a batch upload did not recieve applied provided notes.
  • [UD-460] When adding new revisions to existing elements, different filenames were allowed.
  • [UD-436] Tags that were applied to ‘In Progress’ content requests were not being saved if UNIFI was restarted.
  • [UD-432] When logging in with an identity provider, UNIFI will open up the login page for the provider.  If this page is closed in the browser, UNIFI will no longer display an infinite loading bar but will return to an active log in screen.
  • [UD-329] Some improvements were made to searching with multiple word industry synonyms.
  • [UD-328] Revisions to existing elements made by library admins were not automatically approved.
  • [UD-296] Some issues with deleting elements have been resolved.
  • [UD-114] In some cases, library permissions showed user accounts that had been previously deleted.
  • [UD-62] When groups were renamed, the new names were not reflected elsewhere in the application.

Known Issues:

  • [UD-717] Reverting to existing revisions of an existing element overwrites upload notes.
  • [UD-509] Admin comments to content approvals overwrite upload notes .
  • [UD-493] Search filters clear and are not remembered when navigating away and returning.
  • [US-108] In some cases, users were unable to view the help doc.
  • [US-69] Some rare cases of other add-in conflicts exist
  • UNIFI has some issues with inserting drafting views when Autodesk Collaboration for Revit is installed and utilized on the active project.
  • Autodesk Revit 2014 has some API limitations related to inserting objects that are face-based or work-plane-based.
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Attention: UNIFI customers who use Ideate Sticky

Attention: UNIFI customers who use Ideate Sticky

We wanted to inform customers of an issue related to April 2016 release of Ideate Sticky for Revit when used simultaneously with UNIFI.

While using the following specific environment, it has been discovered that model corruption may occur.
– Revit 2016
– Ideate Sticky 2016.3.26338
– UNIFI 2.0.X
– Insertion of System families (Walls, Ceilings, Pipe types, etc.) or Drafting Views

How to fix:
– Install newer version of Ideate Sticky:  http://ideatesoftware.com/ideatesticky/download_bd

Ideate Sitcky customers should use the link above to access and update the installed versions of Ideate Sticky 2015, 2016.

UNIFI customers do not need to make any updates or changes to their UNIFI installation at this time.

If you have any questions, please contact our support team.

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